Data you never paste
Some information should never go into a public AI tool without a clear agreement and the right settings: passwords, bank details, health information, identity documents and confidential contracts. When in doubt, anonymise: replace names and numbers with placeholders.
Check the tool's settings
Many AI tools let you turn off the use of your conversations for training, and business plans often offer stronger privacy terms. Read the data section of each tool you use for clients and note your settings.
Honest claims and disclosure
Do not present AI-generated reviews, testimonials or photos of people as real. Tell clients which parts of your work are AI-assisted, and follow platform rules where disclosure is required.
Copyright and image rights
Check the usage terms of image and music generators, avoid imitating known brands, characters or artists, and get written consent before using a real person's face or voice.
Example
A one-page policy
Approved tools and their settings · Data that is never shared · How client data is stored and deleted · Human review before anything is published · How to report a problem.
Prompt to try
Replace the [brackets] with your own details and review the result before using it.
Draft a one-page responsible AI use policy for my service business. Services: [list]. Tools: [list]. Include: approved tools and settings, data I never share, human review rules, disclosure to clients, storage and deletion of client data. Plain language, under 350 words.
Exercise
Write your one-page responsible-use policy.
